CEO Assistant
Job Description
1. Executive Support & Calendar Management
– Arrange and coordinate the CEO’s schedule, meetings, and business trips (both domestic and international)
– Prepare agendas, documents, and meeting materials for the CEO
2. Coordination, Tracking & Reporting
– Convey, implement, monitor, and follow up on the CEO’s directives and decisions across departments on behalf of the CEO consolidate progress and outcome reports
– Review the progress and status of assignments directed by the CEO; compile and submit timely reports
3. Document Drafting & Administration
– Inspect and review documents and files submitted for signature to ensure compliance with regulations
– Attend regular and ad-hoc meetings chaired by the CEO; prepare meeting content, take minutes, and track the execution of post-meeting action items
– Archive and manage the CEO’s files and documentation
4. Internal & External Relations and Logistics Support
– Act as the primary point of contact to receive and accurately convey the CEO’s information, feedback, and decisions
– Arrange schedules for welcoming guests/partners and handle logistics for business trips
– Perform other tasks as assigned by the CEO
Candidate Requirements
Professional Requirements
– Bachelor’s degree in Law, Foreign Languages, Foreign Trade, Business Administration, or related fields
– 3–5 years of experience in an equivalent position
Skill Requirements
– Ability to organize work independently with strong time management skills
– Proficiency in document drafting, report writing, information synthesis, and updates
– Excellent presentation and communication skills; agile problem-solving and multitasking abilities
– Dynamic, meticulous, and honest
– English proficiency (Fluent in all 4 skills: Listening, Speaking, Reading, Writing)
– Proficient in MS Office (Word, Excel, PowerPoint, etc.)
Benefits
– Full social insurance contribution based on gross salary after probation period
– Annual health check-up
– Team building activities and company trips
– Bonuses on public holidays, Tet holiday, and 13th-month salary
– Employee welfare benefits for birthdays, weddings, bereavement, and sickness
– 24/24 accident insurance
– Parking allowance, lunch allowance, and phone allowance provided
Application Guidelines
– Please send your CV to: tuyendung@kiena.vn
– Email subject format: Full Name_Position Applied
– Website: www.kiena.vn
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