Admin Receptionist

To provide comprehensive reception, administrative, logistics, and HR support services, ensuring smooth office operations and a professional working environment while enhancing the experience of employees, clients, and business partners

1. Reception & Front Desk Services

– Manage the office switchboard, receive and direct incoming calls to relevant departments

– Welcome and assist clients, visitors, and business partners at the office

– Prepare meeting rooms, refreshments, and related arrangements for management meetings and departmental activities

2. Administrative & Document Control

– Receive, classify, file, and manage incoming and outgoing correspondence, documents, and records in accordance with company procedures

– Coordinate courier and postal services and monitor the delivery process

3. Office Administration & Facility Management

– Ensure the office environment remains clean, organized, safe, and professional at all times

– Coordinate and supervise service providers, including security, cleaning, landscaping, courier, and printing vendors

4. Logistics & Administrative Support

– Arrange business travel, including flight tickets, accommodation, transportation, and related services for employees

– Coordinate logistics for training programs, internal events, and company activities

– Support the organization of corporate events, employee engagement programs, conferences, and company-wide activities

5. Administrative Cost Management

– Monitor, consolidate, and process periodic administrative expenses, including utilities, internet, telephone, transportation, landscaping services, courier services, printing, business cards, and office supplies

6. HR Administrative Support

– Assist with HR administrative tasks, including attendance records, social insurance procedures, personal income tax documentation, and employee records

– Coordinate employee welfare programs, including birthdays, weddings, bereavement support, sick leave, maternity benefits, and other employee care initiatives

– Support internal communications and distribute company announcements to employees

7. Other Duties

– Perform other administrative duties and assignments as requested by management

– Full social insurance contribution based on gross salary after probation period

– Annual health check-up

– Team building activities and company trips

– Bonuses on public holidays, Tet holiday, and 13th-month salary

– Employee welfare benefits for birthdays, weddings, bereavement, and sickness

– 24/24 accident insurance

– Parking allowance, lunch allowance, and phone allowance provided

– Please send your CV to: tuyendung@kiena.vn

– Email subject format: Full Name_Position Applied

– Website: kiena.vn